Who is responsible for your data?
Our Privacy Notice applies to the personal data that SWEAT collects and uses. We control the ways your personal data are collected and the purposes for which your personal data are used and are therefore the “data controller” for the purposes of the GDPR 2018, UK Data Protection Act 1998 and any other applicable European data protection legislation.
Categories of data we collect
We may collect and process the following categories of information about you:
Your title, name and surname, and your contact details (email address and/or telephone number) The company you work for/represent (if contact is on behalf of company, or relying on company for special benefit) |
When you join SWEAT When you visit SWEAT When you request information about our services via email/call/website
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Information about your health, if you have a medical condition that may affect your sessions at SWEAT (please see “special categories of personal data” below for more information) |
When you provide us with this information before an out/set session. |
Your date of birth, company, postal address and bank details/debit card details |
When you join SWEAT or change your details |
Information about your transactions, including your payment card details |
When you purchase SWEAT products or services |
Your site visits and CCTV* |
When you visit SWEAT |
The communications you exchange with us (for example, your emails, letters, calls, or logs of face to face interactions) |
When you contact SWEAT |
Your posts and messages on social media/in private Facebook group direct at SWEAT |
When you interact with us on social media |
Your feedback |
When you reply to our requests for feedback or participate in our customer surveys |
Your preferred types of exercise/interests |
When you choose to provide this information to a member of our team, while creating or managing your preferences on your online account |
Information about how you use our website |
When you navigate on our website |
Information that relates to your SWEAT membership/training package (for example if you have a corporate discount or annual/monthly membership) |
When you obtain, renew or cancel your SWEAT membership |
Special categories of personal data
In the course of providing services to you, we may collect information that is considered “special categories of personal data” eg completion of a health questionnaire prior to a sports massage. We only collect this information where you have given your explicit consent, it is necessary to protect your vital interests, or you have deliberately made it public. If you do not allow us to process any special category personal data, this may mean we are unable to provide all or parts of the services you have requested from us.
How and why we use your personal data
To fulfil contractual obligations and provide our services to you Club membership is a contract between SWEAT and each individual member, so we require your personal data in order to issue you an online account, to allow you club access and enable us to verify your identity when necessary.
To communicate with you and manage our relationship with you
We may need to contact you by email, phone, letter and/or SMS for administrative, customer service or operational reasons, please be aware that these communications are not made for marketing purposes and as such, you will continue to receive them even if you choose not to receive marketing communications. Examples of these include; changes to session times or unplanned club closures.
We will also use your personal data to contact you after you have visited the club as a guest, made a booking for; a class, filled in a web-form through our website or contacted us on social media.
Your opinion is very important to us, so we may send you an email or SMS to seek your feedback.
We will use the communications you exchange with us and the feedback you may provide in order to manage our relationship with you as our customer and to improve our services and experiences for other members and guests.
If you attempt to join online or make a booking, then you leave our website before this has been finalised, we may contact you in order to help you easily complete your transaction.
To personalise and improve your customer experience
We may also collect information on how you use our website, which pages of our website you visit most, which classes you attend/book and what services you use/purchase, in order to understand what you like. We may use this information to tailor the content and offers that you see on our website and to send you relevant messages that we think you might like.
To raise awareness and enable you to share your achievements with others, we post photos and/or videos on social media, of any special events or challenges that we organise. Please be aware that if you take part, you may be included in these.
To inform you about our news and offers that you may like
As part of our service, we will email you with club news and offers that we have negotiated for our members and guests. If you do not wish to receive this additional information, you can "unsubscribe" on our email, reply STOP or UNSUBSCRIBE to any email/text contact.
As a previous member, we may contact you up to 24 months after your membership end date, if we have a re- joining offer exclusive to previous members.
If you have not made a purchase from us, we will only contact you via SMS/email/phone with updates, such as; offers and events IF you have consented to this (with the exception of direct response to a query). You can ‘unconsent’ to contact at any time choosing the ‘opt out/unsubscribe’ option present on our email, reply STOP or UNSUBSCRIBE to any email/text contact.
To improve our services, for administration purposes and to protect our business interests
The business purposes for which we will use your information include accounting, budgeting, billing and audit, credit or other payment card verification, safety, security, statistical and marketing/profiling analysis, systems testing, maintenance, ordering of supplies, planning and development
To comply with any other legal obligations.
*Other – CCTV
SWEAT Clubes have CCTV installed in public areas (not changing areas). Recordings are stored on a secure server for a maximum of 30 days for the purpose of security.
Sharing your personal data
Your personal data may be shared to a third party who acquires us or substantially all of our assets.
We may also share some of your personal data with, or obtain your personal data from, the following categories of third parties:
In addition to the categories of recipient listed above, we may disclose your personal data when this is required by the law of any jurisdiction to which SWEAT Clubs may be subject.
Data transferred outside the EU
Some of the companies we use for our apps are situated in third countries; therefore some data may be transferred to countries outside the European Economic Area (EEA). Transfers of data to these companies are either on the basis of adequacy, or subject to appropriate safeguards.
Security of your personal data
We are committed to taking appropriate technical and organisational measures to protect your personal data against unauthorised or unlawful processing and against accidental loss, destruction or damage to personal data.
As described in this Privacy Notice, we may in some instances disclose your personal data to third parties. Where SWEAT Clubs discloses your personal data to a third party, we require them to have appropriate technical and organisational measures in place to protect your personal data; however in some instances we may be compelled by law to disclose your personal data to a third party, over which we have limited control.
Cookies
We use cookies when you visit our site. By using our site, you agree to us placing these sorts of cookies on your device and accessing them when you visit the site in the future. If you do not agree to our use of cookies in this way, you should set your browser settings accordingly or not use the SWEAT Clubs site. If you disable the cookies that we use, this may impact your user experience while on the SWEAT Clubs site.
There are three main types of cookies – here’s how and why we use them.
If you want to delete any cookies that are already on your computer, the “help” section in your browser should provide instructions on how to locate the file or directory that stores cookies.
Further information about cookies can be found at https://ico.org.uk/for-organisations/guide-to-pecr/cookies-and-similar-technologies/.
Please note that by deleting or disabling future cookies, your user experience may be affected and you might not be able to take advantage of certain functions of our site, and the complete SWEAT Clubs web experience
We may occasionally include links to third party websites on our emails and/or website. We do not take any responsibility for these sites, the cookies they use or how they manage any data you may provide to them.
Retention Period
We will retain your personal data for the period necessary to fulfill the purposes outlined in this Privacy Notice unless a longer retention period is required or permitted by law, for example to comply with retention obligations e.g. under tax or contract law. You can request deletion of your personal data at any time (see the section below on your right to erasure).
Your rights
Your rights are as follows (noting that these rights don’t apply in all circumstances):
Updates to our Privacy Notice
We may update this Privacy Notice to reflect changes to our information practices or in line with new legislation. We encourage you to periodically review the Privacy Notice on our website for the latest information on our privacy practices.
Contacting SWEAT Clubs
If you have any questions or concerns about this Privacy Notice, or the way SWEAT Clubs are processing your data, or would like to exercise your rights in relation to your personal data, please contact our Data Protection Officer (DPO) Lorraine Derry at cwadmin@sweatclubs.co.uk or write to us at: SWEAT Clubs, Unit 123 Cannon Workshops, London E14 4AS
Last updated: 27 July 2018